Space Analysis

Before making decisions about relocation, refurbishment or workplace redesign, it is important to understand how your space is actually performing.

Our space analysis service helps organisations assess current and future workplace requirements so they can make better-informed decisions about how much space they need, how it should work, and whether their existing environment is fit for purpose.

For some clients, this supports an office move. For others, it helps them optimise their current workplace or develop a stronger brief for change.

Space analysis is particularly valuable when organisations need evidence and clarity before making workplace decisions.

You may benefit from space analysis if you are:

• Planning an office relocation
• Questioning whether your current office is the right size
• Reviewing your workplace after growth or downsizing
• Considering a refurbishment of your existing space
• Trying to understand how the office is currently used
• Preparing to brief agents, surveyors, designers or project teams
• Looking to improve utilisation and workplace efficiency

It is often one of the most useful early-stage services for clients who know change is needed but are not yet clear on the best route forward.

Space analysis helps answer some of the most practical early-stage questions in a workplace project, including:

• How much office space do we need?
• Is our current workplace being used effectively?
• Can our existing office be adapted to work better?
• What type of building or floorplate should we be looking for?
• How should our workplace support future growth or change?
• What evidence do we need before making a relocation or refurbishment decision?

These are often the questions that need to be resolved before an organisation can move forward with confidence.

Space analysis is often relevant for:

• Facilities and Estates teams
• Property and accommodation decision-makers
• Office Managers and Operations teams
• Managing Directors and business owners
• Client-side project leads
• Project managers, building surveyors and property agents acting on behalf of clients

It can support both larger organisations with more complex accommodation needs and smaller businesses trying to make confident decisions around growth, consolidation or relocation.

The detail of each project will vary, but space analysis may include:

• Review of your current workplace and headcount context
• Understanding team structures and ways of working
• Occupancy and utilisation review
• Assessment of current space performance
• Identification of inefficiencies, pressure points and opportunities
• Workplace planning considerations linked to collaboration, focus, flexibility and support spaces
• Building or floorplate assessments where relevant
• Test fits and scenario planning
• Space budgeting and future space requirement planning
• Recommendations to support relocation, refurbishment or redesign decisions

This service can be delivered as a focused standalone piece of work or as part of a wider workplace strategy project.

Space analysis helps reduce uncertainty around one of the most important parts of any workplace project: understanding what space you actually need and how it should perform.

Clients use it to gain:

• a clearer picture of current workplace performance
• better understanding of future space requirements
• stronger evidence for relocation or refurbishment decisions
• more confidence when searching for new space
• improved ability to brief design and delivery teams
• a more rational basis for investment and planning decisions

For property and facilities stakeholders, this helps reduce the risk of over- or under-committing on space. For leadership teams, it supports smarter business decisions. For project intermediaries, it helps shape a more accurate and realistic brief.

Space analysis is often the bridge between an initial question and a more developed plan.

It can help clients:

• decide whether to stay, adapt or move
• establish the size and type of space they need
• create a more informed occupier brief
• improve discussions with agents, surveyors and project managers
• create a stronger starting point for workplace strategy and design

This makes it especially valuable in the early stages of relocation projects and workplace change programmes.

We take a practical, evidence-led approach to space analysis.

Rather than making assumptions, we look at how your organisation works, how teams use space, and what your future workplace needs to support. We then translate that into clear analysis and recommendations.

Our aim is not simply to measure area. It is to help clients understand how space can better support their organisation.

Space analysis often works alongside our other core services.

Workplace Strategy helps connect space decisions with culture, organisational goals and ways of working.

Workplace Design translates future requirements into a workplace solution that supports how your organisation operates.

Used together, these services give clients a more informed basis for decision-making and design.

What is space analysis in a workplace project?

Space analysis is the process of assessing how your current workplace is used, how well it performs, and what your future space requirements are likely to be.

Can you help us work out how much office space we need?

Yes. This is one of the most common reasons clients engage us.

Can space analysis help before we start searching for a new office?

Yes. It can be very helpful in defining the amount and type of space required before a search begins.

Can this help us decide whether to refurbish or relocate?

Yes. Space analysis can help reveal whether your current workplace can be improved or whether a different space may be more appropriate.

Is this only relevant for large organisations?

No. It can be valuable for smaller organisations too, especially when they are growing, restructuring or moving office.

Can you work with our agent or project manager?

Yes. We often contribute early-stage analysis that supports the wider team and helps refine the brief.

If you need clarity on how much space your organisation needs, how your current workplace is performing, or what kind of environment will support your next stage of growth or change, we can help.